Executive Assistant Job at Jobot, Charlotte, NC

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  • Jobot
  • Charlotte, NC

Job Description

Growing but established manufacturing organization seeks experienced administrative assistant to join the team.

This Jobot Job is hosted by: Hunter Prater
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $65,000 - $75,000 per year

A bit about us:

Our client is a growing global manufacturing organization.

Why join us?

Medical Dental and Vision insurance
401k with company match
Generous PTO policies

Job Details

Job Details:

We are currently on the hunt for an exceptional Executive Assistant to join our dynamic team in the Manufacturing industry. This is an exciting opportunity for a seasoned professional with a strong background in executive-level support. The successful candidate will provide high-quality administrative and logistical support to our executive team, demonstrating exceptional organizational skills and a knack for effective communication. This role is perfect for someone who thrives in a fast-paced environment, and who is adept at managing multiple tasks and deadlines simultaneously.

Responsibilities:

  • Provide comprehensive administrative support to the executive team, including but not limited to managing schedules, coordinating meetings, and organizing travel arrangements.
  • Act as the first point of contact for the executive team, handling correspondence and phone calls in a professional and timely manner.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research, assemble and analyze data to prepare reports and documents.
  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Arrange and coordinate meetings and events.
  • Record, transcribe, and distribute minutes of meetings.
  • Monitor, screen, respond to and distribute incoming communications.
  • Liaise with internal staff at all levels and interact with external clients and vendors.
  • Coordinate project-based work and oversee special projects as assigned.
  • Maintain strict confidentiality of sensitive information.
Qualifications:

  • Minimum of 5+ years of experience as an Executive Assistant or similar role, preferably within the Manufacturing industry.
  • Bachelor’s degree in Business Administration or related field is preferred.
  • Proven experience in information and communication management.
  • Solid experience with office management systems, ERPs, and MS Office.
  • Familiarity with online calendars and cloud systems.
  • Experience using office equipment, including printers and fax machines.
  • Strong organizational skills with an ability to prioritize time-sensitive assignments.
  • Excellent verbal and written communication skills.
  • Strong problem-solving skills and the ability to make decisions under pressure.
  • Ability to handle confidential information with discretion and integrity.
  • Exceptional interpersonal skills and a friendly and professional demeanor.
  • Proven ability to manage and coordinate travel arrangements.
  • Experience in coordinating and setting up high-level board meetings.
  • Ability to multitask and meet changing deadlines.
  • Must be self-directed and able to complete projects with limited supervision.
This is an excellent opportunity for a dedicated professional looking to take the next step in their career. If you are a proactive, service-oriented individual who meets the above-mentioned qualifications, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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